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Payroll Officer
Role Overview:
We ARE seeking an experienced Payroll Officer to support payroll operations for a leading international organization. In this role, you will be responsible for ensuring accurate and compliant payroll processing for both active and non-active employees in Belgium, while acting as a key point of contact for payroll-related queries and personnel administration. You will work closely with HR, finance, and external payroll providers to ensure smooth and efficient payroll operations.
Key Responsibilities:
- Manage and maintain personnel data, including social documents, holiday pay calculations, and contract changes.
- Prepare and process monthly payroll in collaboration with HR and external payroll providers.
- Perform payroll checks to ensure accuracy, compliance, and timely salary payments.
- Upload and update employee data in payroll systems.
- Handle administrative processes such as Dimona declarations and follow up on BISS number applications.
- Manage employee offboarding documentation, including Zima declarations.
- Liaise with mutual insurance companies regarding sickness, statutory leave, and related payments.
- Act as the main point of contact for employees regarding payroll, benefits, leave, and social documentation.
- Support and follow up on absence requests, including parental leave and time-off arrangements.
- Work closely with HR and payroll providers to resolve payroll-related issues and improve processes.
- Prepare and manage personnel-related correspondence.
- Bachelor’s degree in Personnel Management or equivalent.
- Minimum 7 years of payroll experience in Belgium.
- Strong knowledge of Belgian social legislation, social security, and income tax.
- Experience with payroll administration, processes, and best practices.
- Familiarity with cafeteria plans and special tax regimes is an advantage.
- Advanced proficiency in MS Office, particularly Excel.
- Strong numerical and analytical skills.
- Fluent speaking and writing Dutch, proficiency in English and/or French is a plus.
- Detail-oriented with a structured and accurate working style.
- Strong communication skills and ability to collaborate with HR, finance, and external partners.
- Customer-focused with a proactive and solution-oriented mindset.
- Ability to work independently while integrating well within a team.
- Comfortable working in a dynamic environment and handling ambiguity.
- Willingness to take initiative and share knowledge.
- Work schedule: Full-time (5 days/week).
- Daily working hours: 8 hours.
Contract: Freelance/Self-Employed
Duration: 01/06/2026 - 31/12/2026
Questions candidates ask before applying
This depends on the role and the client, but on average our process takes 2–4 weeks from first contact to offer. We keep you informed at every step.
We specialize in roles across the renewable energy sector, including positions in solar, wind (onshore & offshore), green hydrogen, energy storage, grid infrastructure, and sustainability. We recruit for technical, commercial, and project management roles at all levels.
There are multiple ways to apply for a position with us. If you wish to apply directly to a specific job, please visit the job listing and use the "Apply" button to submit your application. Alternatively, if you are interested in an open application or exploring potential opportunities, you can fill out our online form.
We are open to discussing various commercial arrangements depending on the volume and nature of the collaboration. Contact us for a tailored proposal.
Our fees are charged to the hiring company and are based on a percentage of the candidate's annual salary. We discuss this transparently during the intake. There are no costs for candidates.
Yes! You can submit an open application via our website. We'll keep your profile on file and reach out as soon as a suitable opportunity arises.
We conduct thorough interviews to assess both technical competencies and cultural fit. We have an extensive network in the renewable energy sector, which allows us to find both active and passive candidates.
Our process consists of several steps: (1) Intake with the client to understand the role, team, and culture, (2) Active sourcing and screening of candidates, (3) Presentation of a shortlist, (4) Interview coordination, (5) Offer and onboarding support.
We are a passionate, driven team that genuinely believes in the energy transition. We combine a personal approach with deep sector knowledge, and we're committed to making a real impact — for candidates, clients, and the planet.
We cover the full spectrum of renewables: solar PV, onshore and offshore wind, green hydrogen, energy storage, EV infrastructure, and broader sustainability roles. We work with developers, EPCs, OEMs, and utilities.
We ARE Renewables is headquartered in Rotterdam, the Netherlands — one of Europe's key hubs for the energy transition. We operate across Europe and connect renewable energy talent with leading organizations in the sector.
Yes, we recruit both permanent employees and freelance/interim professionals, depending on your project needs.
Depending on the role, we typically present the first shortlist within 1–2 weeks. For specialized or hard-to-fill positions, we set realistic timelines upfront.
We live and breathe renewable energy. Our consultants have a deep understanding of the sector — from the technical landscape to the energy transition trends shaping the industry. We don't just match CVs, we match ambitions.
You can reach out via our contact form or call us directly. We'll schedule an intake to understand your needs and immediately start the search for the right candidates.
Absolutely. We guide you through the entire process, from CV advice to interview tips and salary negotiation support.
Yes, our recruitment services are completely free for candidates. We are paid by the hiring companies, so there are no costs for you at any stage of the process.